NEED TO KNOW BASIS

UPON ARRIVAL:

After completing registration, all teams must proceed through the Foyer to the team photo booth area for their official team photo.

All team members must be present for the team photo.

Following the photo, athletes should collect their individual registration packs and College Youth Games tee shirts before proceeding to the Athletes Area to set up their team camp for the day.

To ensure the event runs on schedule, please have your entire team together and ready to move through each stage promptly.

MEDICAL AND FIRST AID

A dedicated First Aid team will be present throughout the competition to assist all athletes. Medical personnel, along with an onsite ambulance, will also be available to provide support to athletes, judges, spectators, and event staff in the event of any medical emergency, injury, or First Aid requirement.

All pre-existing medical conditions disclosed in athlete waiver forms have been documented and communicated to the medical team prior to the event.

If any athlete requires medical assistance during the competition, please notify the nearest event official or medical staff member immediately.

PARKING:

Parking is shown as per the map above. Please ensure you are parked in the correct areas. We will have staff marshalling parking in the morning and upon arrival. We also have side street parking available

ACC WARM UP AREA:

As part of our commitment to athlete safety and delivering an injury-free event, supported by ACC, all athletes are required to enter the ACC Warm-Up Area and complete the prescribed warm-up activities before competing.

The warm-up process has been specifically designed to ensure all students are properly prepared for competition, helping to reduce the risk of injury and maximise performance.

It is important that every athlete completes the full warm-up process so they are physically warmed up, mentally focused, and ready to begin their event safely.

FORD MUSTANG WEEKEND GIVEAWAY

Don't forget to purchase your event tickets for your chance to win an unforgettable weekend experience with this amazing vehicle.

Every ticket purchased automatically enters you into the draw, giving you the opportunity to drive away with an incredible prize while supporting The College Youth Games.

Be sure to visit the raffle area during the event to secure your tickets and be in to win!

EVENT CHECK IN:

All teams must arrive and register at the MAIN ENTRANCE of The Trusts Arena between 5:30 AM and 6:15 AM SATURDAY 4th JULY.

At registration, you will receive an envelope containing your team's athlete wristbands along with your WOD information and heat times. These wristbands must be placed on each athlete's wrist and worn at all times to gain entry to the event, access the competition floor, and enter the Athletes Area. In the pack will also be a COACHES pass which will allow your coach access to the event and athletes area. The amount of FREE passes will be determined by the amount of teams the school has fielded

MARSHALLING:

Athletes are required to be at the marshalling stalls 15 minutes before their heat. It is the athlete’s responsibility to know their heat time and be ready for the event.

Missing your heat will result in a score of zero for the event. A detailed competition schedule is available below and will also be placed in the athletes area for your reference.

Heat Times are attached below:

ATHLETES AREA:

The Athletes Area is strictly reserved for accredited athletes and coaches who are wearing the appropriate event passes.

This area has been designated exclusively for athletes and students to prepare for their events, warm up, relax, and spend time between competitions. To ensure a safe and comfortable environment for all participants, access is not permitted for family members, friends, or other spectators.

Event security personnel will be stationed at the Athletes Area and will strictly enforce these access requirements throughout the day.

VENDORS AREA:

All athletes, coaches, families, and spectators are encouraged to visit our Vendor Village throughout the event.

Be sure to stop by the LSKD store to check out and purchase exclusive College Youth Games merchandise, and enjoy some delicious treats from Swolefoods, the official nutrition partner of The College Youth Games.

Our Vendor Village is a great place to explore event merchandise, connect with our valued sponsors, and enjoy the vibrant atmosphere of the day.

MEDIA TEAM

The event will be captured throughout the day by professional photographers and videographers, so be sure to smile for the camera and enjoy being part of the action!

Photography and video content may be used for future event promotion, marketing, social media, and other College Youth Games communications.

We have already been notified of all individuals who have requested not to be photographed or filmed, and every effort will be made to respect these preferences throughout the event.

FOOD VENDORS AND FUELING

Proper fueling is essential for a full day of competition. While a range of food options will be available for athletes, we strongly encourage all participants to bring a packed lunch to ensure they have the nutrition needed to perform at their best throughout the day.

Recommended items include water, electrolyte beverages, fruit, and sandwiches or other balanced meals that provide sustained energy.

Please avoid energy drinks, as we are promoting healthy hydration choices and overall athlete wellbeing.

Staying well-fueled and hydrated will help ensure athletes remain energised, focused, and ready to compete safely all day.

SMOKE FREE AND VAPE FREE EVENT:

This event is a fully drug, smoke and alcohol FREE zone. Under no circumstances are there to be any presence of the mentioned items (which included vaping) Any behaviour of this will result in immediate disqualification from the event and removal from the premises.

ATHLETES BRIEFING:

At 6:15am - All Athletes are to assemble in the stands on the main competition floor for Athlete welcome and briefing. This is compulsory for all athletes. This will be very quick to cover off some Health and Safetly requirements and important notices for the athletes for the day.

SCHEDULE:

Timings for the day will be strictly upheld in order to maintain our schedule for the day. The days heats will begin at approx 7am with the final heat at 4:05pm. Please ensure you are on time to all your events

APPEALING A SCORE

All score queries are to be addressed directly with the Head Judge of the event. This person will be introduced during the morning briefing. The query must be immediately following the event in question. Coaches may participate in the appeals process, but only in collaboration with the athlete after the event concludes.

Athletes may not protest issues related to the judgment, scoring, or performance of another athlete or team.

Athletes or teams cannot appeal live judgment decisions, such as:

  • Range of motion faults (e.g., squat depth, hip/knee/arm extension, lift stabilization overhead).

However, athletes or teams can appeal the following:

  • Inconsistencies or errors in scorecards or leaderboards

  • Counting errors (e.g., incorrect rep counts)

  • Loading errors

  • Equipment or monitor malfunctions NOT caused by the athlete

  • Miscommunication from judges regarding movement standards, event order, or directions

  • Interference from another athlete or person that affected progress

Appeal Process:

  • Each athlete/team starts with two appeals.

  • After each test, they may appeal if eligible (see list above).

  • If an appeal is granted, the athlete/team retains their appeal count.

  • If an appeal is denied, one appeal will be deducted from their count.

  • Once all appeals are used, no further appeals can be made for the remainder of the competition.

  • Failure to meet mandatory competition responsibilities, such as athlete registration, may result in losing an appeal at the Head Judge’s discretion.